Presentation Instructions

Lead author of an accepted paper can select to present his paper in-person in the conference venue or virtually.

Irrespective of the conference format (in-person or virtual) authors are required to submit a pre-recorded presentation as well as speaker short bio no later than August 15, 2021. All Presentations will take the form of a video.

To upload your presentation, you will receive an email with an individualized submission link by August 1, 2021.

Presentations made in-person conference should be presented by the lead author on the day and timing reported in the conference Final Program.

Presentations made virtually will be available from the virtual platform on the day and timing reported in the conference Final Program. At least one author for each paper must be available to participate in Q&A of their designated virtual session.

All presentations (made in-person or virtually) will be available on-demand after the end of the conference.

Recording Recommendations


Recommended approach

Our recommended approach to record a compatible video from content displayed on your computer screen and voice recorded via the computer microphone, is to record the presentation using Zoom, available to users on most platforms and in most countries:
Instructions for recording your presentation with Zoom:
https://ieeetv.ieee.org/mobile/video/recording-your-presentation-with-zoom

Two-step method

Create Voice Over Powerpoint:
https://support.office.com/en-us/article/record-a-slide-show-with-narration-and-slide-timings-0b9502c6-5f6c-40ae-b1e7-e47d8741161c

and convert to MP4:
https://nursing.vanderbilt.edu/knowledge-base/knowledgebase/how-to-save-voppt-to-mp4/

Other Methods

There are several video conferencing tools available to easily record a presentation. In this method, you can show your face via webcam (if you would like) and display your slides as you talk.
You can use any meeting software as long as you get a good quality recording, and your final file is in the MP4 format. Here are some links to instructions on recording a meeting on common platforms:

  • WebEx: Video Conferencing - Record a Cisco Webex Meeting
    Click here

  • Skype: Skype for Business: Recording a Meeting | Information Technology Services | Bemidji State University
    Click here

  • Google Meet: Record a video meeting - Meet Help
    Click here

  • Zoom: Local Recording – Zoom Help Center
    Click here

  • Gotomeeting: How to Record a GoToMeeting Session | Techwalla and How to Convert and Open the GoToMeeting Recordings
    Click here

  • Microsoft Teams: Record a meeting in Teams - Office Support
    Click here

Tips for recording

  • Use as quite an area as possible.
  • Avoid areas that have echo.
  • Strong Wi-Fi connection.
  • Good headset with a microphone close to mouth BUT away from a direct line of mouth to reduce “pops”. Avoid using the default built-in microphone on the computer.
  • Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bitrate before recording the entire presentation.

Guidelines for video presentation

  • Presentation: 15 minutes pre-recorded presentation 
  • File size: 250MB max
  • Video file format: mp4
  • Dimensions: Minimum height 480 pixels, aspect ratio: 16:9

Please note the final specifications will be checked at the time of submission and files not compliant may not be uploaded.

Please be sure the video includes the title of the paper, the authors, and a mention to the selected Conference.

Uploading your pre-recorded presentation

You will receive an email with an individualized submission link by August 1, 2021.
Once received, you will upload the following items:

  • MP4 Video File (250MB Max) 
  • Speaker Photo
  • Speaker Name, Affiliation, and Email 
  • Speaker Short Bio  

If you have any issues with uploading your presentation, please contact kkolodziejczak@conferencecatalysts.com
As a reminder, videos that are not received by the deadline will be considered no-shows in accordance with the non-presented paper policy.