Presentation Instructions

Recording Recommendations

Recommended approach

Our recommended approach to record a compatible video from content displayed on your computer screen and voice recorded via the computer microphone, is to record the presentation using Zoom, available to users on most platforms and in most countries:
Instructions for recording your presentation with Zoom:
https://ieeetv.ieee.org/mobile/video/recording-your-presentation-with-zoom

Two-step method

Create Voice Over Powerpoint:
https://support.office.com/en-us/article/record-a-slide-show-with-narration-and-slide-timings-0b9502c6-5f6c-40ae-b1e7-e47d8741161c

and convert to MP4:
https://nursing.vanderbilt.edu/knowledge-base/knowledgebase/how-to-save-voppt-to-mp4/

Other Methods

There are several video conferencing tools available to easily record a presentation. In this method, you can show your face via webcam (if you would like) and display your slides as you talk.
You can use any meeting software as long as you get a good quality recording, and your final file is in the MP4 format. Here are some links to instructions on recording a meeting on common platforms:

• WebEx: Video Conferencing - Record a Cisco Webex Meeting
  Click here
  
  
• Skype: Skype for Business: Recording a Meeting | Information Technology Services | Bemidji State University
  Click here
  
  
• Google Meet: Record a video meeting - Meet Help
  Click here
  
  
• Zoom: Local Recording – Zoom Help Center
  Click here
  
  
• Gotomeeting: How to Record a GoToMeeting Session | Techwalla and How to Convert and Open the GoToMeeting Recordings
  Click here
  
  
• Microsoft Teams: Record a meeting in Teams - Office Support
  Click here
  
  

Tips for recording

• Use as quite an area as possible.
• Avoid areas that have echo.
• Strong Wi-Fi connection.
• Good headset with a microphone close to mouth BUT away from a direct line of mouth to reduce “pops”. Avoid using the default built-in microphone on the computer.
• Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bitrate before recording the entire presentation.

Guidelines for video presentation

• Presentation: 15 minutes pre-recorded presentation 
• File size: 250MB max
• Video file format: mp4
• Dimensions: Minimum height 480 pixels, aspect ratio: 16:9

Please note the final specifications will be checked at the time of submission and files not compliant may not be uploaded.

Please be sure the video includes the title of the paper, the authors, and a mention to the selected Conference.

Uploading your pre-recorded presentation

You will receive an email with an individualized submission link. Once received, you will upload the following items:

• MP4 Video File (250MB Max) 
• Speaker Photo
• Speaker Name, Affiliation, and Email 
• Speaker Short Bio  

If you have any issues with uploading your presentation, please contact vsm-submissions@confcats.io or organizingcommittee@kaconf.com
As a reminder, videos that are not received by the deadline will not be processed and included in the Virtual Platform.